CBSE Class 12 English Letter Writing – official letter format

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If are you a student of class 12th and you are looking for important notes on the subject of English (official letter format) then this website is for you.

This website tells you the question and answers which are very important for the exam and for the last few years it gives you the same questions, by reading these questions you can get very good marks in your exam.

I myself have been a topper of class 12th and I know what type of questions are asked in class 12th exam. At present, I am also playing the role of a teacher, and also make my students practice important information and topics of class 12th. I have written the MCQs article here with my experience of more than 5 years. With the help of this post, you will be able to get very good marks in history from this chapter in the exam.

CBSE Class 12 English Letter Writing – official letter format

Class12th 
Chapter official letter
BoardCBSE & All Others boards
Book NCERT
SubjectEnglish Elective  (Flamingo)
Medium English
Study MaterialsCBSE & All Other boards

CBSE Class 12 English Letter Writing – official letter format

official letter format
official letter format

CBSE Class 12 English Letter Writing – official letter format

Official letters and official correspondence are indispensable parts of our social and civic life. These letters are written to various public or civil servants who generally head their respective departments, sections, branches or zones. Official Letters can be divided into the following types-

1. Letter Written to officials Regarding-Civic Amenities like Sanitation, Health & Hygiene, Roads, Electricity, Pollution of water, air and noise etc..

2. Police/Law and order-Against-Lawlessness like riots, quarrels, breakdown of law and order, eve-teasing, drinking brawls, gambling and other social evils.

3. Departmental Letters Letters regarding posting, transfers etc. are not prescribed in your course of study. 

IMPORTANT OFFICIAL LETTERS

Q. 1. You are Lalit/Laxmi of St. Paul Sr. Secondary School, Hazaribagh. You are selected by your state or represent your state at the National Athletics Meet. Write a letter to your Principal requesting him/her to grant you permission to attend the school one hour late for a fortnight as you have to attend Athletics coaching. (Word-limit-not more than 150 words)

Ans.

  • The Principal
  • St. Paul Sr. Secondary School Hazaribagh
  • 30th May 2008

Sub: Permission to attend the school one hour late

Sir

I am a student of XII A of St. Paul Sr. Secondary School, Hazaribagh. You Will be glad to know that I have been selected by the State of Jharkhand to represent it at the National Athletics Meet. The Athletics Meet will be held at Bhopal from 15th to 30th June 2005.

 It is a great honour for me and for my institution. But it needs intensive coaching and training before I can compete with the best athletes in India. I am receiving coaching from a professional club in the morning. I can’t attend school at 8 am.

 I have to be at the club up to 8.30 am. Kindly allow me to attend school one hour late for a fortnight. I promise to give the best of my performance at the national athletics meet. If I keep up my present form, I shall return with a medal from Bhopal. I hope you will grant me this favour and oblige.

  • Yours faithfully 
  • Lalit
class 12th NotesMCQ
HistoryPolitical Science
EnglishHindi

Q. 2. Your sister has just passed the All India Secondary School Examination of CBSE. She is keen on joining some institute that may help her in her personality development. She consults her language teacher on the subject who advises her to join ‘The Centre for Creativity and Development for this purpose. Now write a letter to the Director of the Centre, seeking necessary information about her admission to their 8-week summer course in leadership.

Ans.

  • Enquiries about the Course in Leadership
  • Piska Mode, Ratu Road 
  • Ranchi
  • 20 Dec. 2007
  • The Director 
  • The Centre for Creativity and Development Circular Road
  • Ranchi

Subject-Your 8-week Summer Course in Leadership

Dear Sir

I have just gone through your advertisement for the above course in ‘The Hindustan Times’ of 18 December. My sister has just passed the All India Secondary School Examination of CBSE. She is keen on joining some institute that may help her in her personality development. 

She consulted her language teacher on the subject who advised her to join your centre for this purpose. Please let me have the following information about this course. On receipt of it, I shall ask her to see you and Join the course if suitable.

  • 1. The charges for the course
  • 2. Whether to be paid in lumpsum or in instalments
  • 3. What timings
  • 4. Whether a diploma or a certificate is issued
  • 5. Whether it would be possible to join it in time
  • 6. Whether the course is residential.

I request you to send the reply at your earliest. A self-addressed and duly stamped envelope is enclosed for this purpose.

  • Thanking you 
  • Yours faithfully
  • Mukesh Munda

Q. 3. You are Naveen / Karishma of Ashokpath, Argora, Ranchi. You are interested in doing a short-term course in computer programming during your summer vacation. Write a letter to the Director, Computer World, Sector-4, E-205, Dhurwa, inquiring about the duration of such a course and the terms and conditions for admissión.

Ans.

  • Enquiries about Computer Programming Course
  • Ashokpath
  • Argroa, Ranchi
  • 19 July 2008
  • The Director of Computer World
  • Sector-4
  • E-205 Dhurwa

Subject-Your computer programming course.

Sir

I have seen the advertisement in the newspaper about your above course. I am interested in doing a short course during my summer vacation. But before that, I would like to have the following information- 1. duration of the course 2. charges for the total course 3. whether to be paid in lumpsum or in instalments 4. whether a diploma or certificate is issued

whether recognised or not 6. whether daytime or evening course On receipt of this information, I shall personally come to join it. A self-addressed and duly stamped envelope is enclosed for the reply.

  • Thanking your 
  • Yours faithfully
  • Akhil

Q. 4. Write a letter to the Superintendent of Police of your district complaining about poor partolling by the police in your area resulting in petty crimes. Sign yourself as ABC.

Ans.

  • Complaint about Poor Polic Patroling
  • Govindpur
  • Dhanbad
  • 8 March 2008
  • The Superintendent of Police 
  • Dhanbad

Dear Sir

It pains me to bring to your kind notice the poor patrolling by police in this area. I think there is nobody to check whether the policemen on duty are doing their job honestly. Two or three policemen are often seen in the early hours of the night. They move about here and there with long sticks in their hands. 

They harass the villagers going back home after their day’s work. They extort money from them on one pretext or the other. The so-called patrolling party disappears at about 10 p.m. There is no night watchman also in this area. The thieves and burglars have free time to enter any house they choose. Hardly a day passes when there is no case of theft. Sir, I request you to put some honest policemen on patrol duty in this area. All the residents shall feel obliged to you.

  • Yours faithfully 
  • ABC

Q. 5. Ranchi University, Ranchi offers a correspondence course leading to Diploma in Waste Water Management plus two. You are Rakesh Kumar Roshani Sinha. Write to the Director, Correspondence Course, Ranchi University for the brochure and prospectus and enquiring about the job opportunities after completing this course.

Ans. 

  • Tower Chowk
  • Gumla
  • 17 March 2008
  • The Director
  • Correspondence Course 
  • Ranchi University
  • Ranchi

Sub-Brochure and Prospectus for Diploma in Waste Water Management

Sir, 

Ranchi University, Ranchi offers a correspondence course leading to Diploma in Waste Water Management plus two. It is a new course being introduced in this very session. Naturally, the applicants need elaborate information regarding the course. I hope you will despatch the brochure and prospectus along with the application form.

I Know little about the course. Nor do I know much about its job opportunities in the market. There is a slump in the job market these days. Kindly inform me of the different sectors in the corporate world where diploma holders can find gainful employment. The Waste Water Management course is a highly specialised course. 

Do government agencies, particularly, civic bodies, provide a good opening for the diploma holder? It would be quite helpful if you let me know the category of jobs and the expected emoluments provided to those who complete the course. As required, a bank draft of rupees five hundred only is attached herewith.

Kindly send the brochure, the prospectus and the required information regarding the said course at the earliest.

  • Yours faithfully 
  • Rakesh Kumar



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FAQs

Q. Is an official letter formal?

A formal letter is one that employs formal language and is written in a formal style.

Q. Formal writing is what?

Writing in a formal style is done so for readers you don’t personally know. Usually, it is more intricate than casual writing.

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